Remote Hiring Software: 10 Best Tools for Distributed Teams (2025)

Remote work isn't a trend anymore—it's the default for millions of companies. In 2025, 70% of US companies offer some form of remote work, and many are fully distributed with teams across multiple time zones.

But here's the problem: traditional hiring tools weren't built for remote teams. Scheduling interviews across time zones is a nightmare. Video interviews lack the personal touch. And managing candidates you've never met in person requires a completely different approach.

Remote hiring software solves these challenges by providing tools specifically designed for distributed teams: async video interviews, timezone-aware scheduling, remote onboarding workflows, and collaboration features that work when your team is never in the same room.

This guide compares the 10 best remote hiring software tools in 2025, with real pricing, features for distributed teams, and honest recommendations based on your team size and hiring volume.

TL;DR: For small remote teams (1-50 employees), JuggleHire offers the best value at $19/month with timezone-aware scheduling, async collaboration, and a mobile-friendly interface. For enterprise remote teams (500+), Greenhouse or Lever provide advanced analytics and compliance features.

#What is Remote Hiring Software?

Remote hiring software is a category of recruitment tools designed specifically for companies that hire and manage distributed teams. Unlike traditional ATS platforms, remote hiring software includes features like:

• Async video interviews - Candidates record responses on their own time
• Timezone-aware scheduling - Automatically suggests times that work across time zones
• Remote onboarding workflows - Digital document signing, virtual orientation
• Collaborative evaluation - Team members can review candidates asynchronously
• Mobile-first design - Works on any device, anywhere

#Remote Hiring Software vs Traditional ATS

#Why Remote Hiring Software Matters in 2025

The shift to remote work created unique hiring challenges:

#1. Timezone Coordination

Scheduling a single interview with a US-based hiring manager and a candidate in Europe requires finding overlapping work hours. With multiple interviewers across time zones, this becomes nearly impossible without the right tools.

Solution: Remote hiring software automatically detects timezones and suggests optimal meeting times, or enables async video interviews where candidates respond on their own schedule.

#2. Evaluating Candidates You've Never Met

In-person interviews reveal body language, energy, and cultural fit intuitively. Remote hiring requires more structured evaluation methods.

Solution: Standardized scorecards, structured interview questions, and collaborative evaluation tools help distributed teams make consistent hiring decisions.

#3. Remote Onboarding

Starting a new job without meeting anyone in person is disorienting. Remote hiring software extends beyond the hire to ensure smooth virtual onboarding.

Solution: Digital document workflows, virtual orientation scheduling, and integration with remote team tools (Slack, Notion, etc.).

#4. Global Compliance

Hiring across borders means navigating different employment laws, tax requirements, and data privacy regulations (GDPR, etc.).

Solution: Built-in compliance features and integrations with global payroll/EOR providers.

#10 Best Remote Hiring Software Tools (2025)

#Quick Comparison

#1. JuggleHire — Best for Small Remote Teams

JuggleHire is purpose-built for small businesses and startups with remote or hybrid teams. It combines the simplicity of tools like Google Forms with professional remote hiring features—all at a price point that makes sense for early-stage companies.

#Why It's Great for Remote Hiring

• Timezone-aware scheduling: Automatically detects candidate timezones and suggests optimal interview times
• Mobile-first design: Full functionality on any device (critical for hiring on-the-go)
• Async collaboration: Team members can review candidates and leave feedback without being online simultaneously
• Custom career pages: Branded careers site that works perfectly on mobile
• Email templates: Pre-built templates for every stage of remote hiring

#Pricing

• Starter: $19/month (1 active job)
• Pro: $49/month (5 active jobs)
• Business: $99/month (unlimited jobs)
• Free 14-day trial available

#Best For

Small remote teams (1-50 employees) who need professional hiring tools without enterprise complexity or pricing.

Try JuggleHire Free →

#2. Greenhouse — Best for Enterprise Remote Teams

Greenhouse is the industry standard for large distributed companies. It offers advanced analytics, structured hiring processes, and integrations with virtually every HR tool.

#Why It's Great for Remote Hiring

• Structured interviewing: Standardized scorecards ensure consistent evaluation across locations
• Advanced analytics: Track hiring metrics across regions and teams
• Extensive integrations: Connects with 400+ tools including video platforms
• Compliance features: Built-in GDPR, EEOC, and global compliance

#Pricing

• Starting at $6,000/year
• Custom pricing for enterprise

#Best For

Enterprise remote companies (500+ employees) with dedicated recruiting teams and complex hiring needs.

#3. Lever — Best Combined CRM + ATS for Remote

Lever combines applicant tracking with candidate relationship management (CRM), making it ideal for companies that nurture talent pipelines across time zones.

#Why It's Great for Remote Hiring

• Nurture campaigns: Automated email sequences for passive candidates
• Unified platform: ATS + CRM in one system
• Visual pipeline: See your entire remote hiring funnel at a glance
• Diversity analytics: Track DEI metrics across global hiring

#Pricing

• Custom pricing (typically $3,000-10,000/year)

#Best For

Mid-size distributed companies (100-500 employees) focused on building long-term talent pipelines.

#4. Workable — Best AI-Powered Remote Hiring

Workable uses AI to help remote teams find candidates faster, with automated sourcing and smart recommendations.

#Why It's Great for Remote Hiring

• AI sourcing: Automatically finds candidates from 200+ sites
• Video interviews: Built-in live and async video
• Mobile app: Full-featured iOS and Android apps
• One-click job posting: Post to 200+ job boards instantly

#Pricing

• Starter: $149/month (2 active jobs)
• Standard: $299/month (unlimited jobs)
• Premier: $599/month (advanced features)

#Best For

Growing remote teams (50-200 employees) who want AI to accelerate candidate sourcing.

Related: Workable Alternatives

#5. Ashby — Best for Data-Driven Remote Teams

Ashby is built for companies that want deep analytics and custom reporting on their hiring process.

#Why It's Great for Remote Hiring

• Custom analytics: Build any report you need
• Pipeline optimization: Identify bottlenecks in your remote hiring funnel
• Scheduling automation: Advanced timezone handling
• API-first: Integrate with your existing remote stack

#Pricing

• Starting at $300/month
• Custom pricing for larger teams

#Best For

Data-driven remote companies (100+ employees) who want granular hiring analytics.

#6. BreezyHR — Best Built-in Video Interviews

BreezyHR includes video interviewing natively, eliminating the need for separate tools like Zoom or Teams for candidate interviews.

#Why It's Great for Remote Hiring

• Built-in video: Live and async video interviews included
• Visual pipeline: Drag-and-drop Kanban board
• Automation: Trigger actions based on candidate stage
• Affordable: Lower price point than competitors

#Pricing

• Bootstrap: Free (limited features)
• Startup: $157/month
• Growth: $273/month
• Business: $439/month

#Best For

Remote teams who want video interviewing without paying for additional tools.

Related: BreezyHR Alternatives

#7. Recruitee — Best for European Remote Teams

Recruitee is popular with European companies thanks to strong GDPR compliance and EU-focused features.

#Why It's Great for Remote Hiring

• GDPR-compliant: Built for European data protection requirements
• Collaborative hiring: Team-based evaluation workflows
• Careers site builder: Create branded pages without developers
• Multi-language: Support for 10+ languages

#Pricing

• Launch: €199/month (up to 10 active jobs)
• Scale: €349/month (unlimited jobs)
• Lead: Custom pricing

#Best For

Remote teams with European operations or candidates, where GDPR compliance is critical.

Related: Recruitee Alternatives

#8. JazzHR — Best Budget Option for Remote Hiring

JazzHR provides solid remote hiring features at a lower price point than most competitors.

#Why It's Great for Remote Hiring

• Affordable: Starts at $75/month
• Job syndication: Post to multiple boards easily
• Interview scheduling: Basic timezone support
• Custom workflows: Adapt to your process

#Pricing

• Hero: $75/month
• Plus: $269/month
• Pro: $359/month

#Best For

Budget-conscious remote teams who need basic ATS functionality without premium features.

Related: JazzHR Alternatives

#9. Zoho Recruit — Best for Zoho Ecosystem

If your remote team already uses Zoho products (CRM, Projects, etc.), Zoho Recruit integrates seamlessly.

#Why It's Great for Remote Hiring

• Zoho integration: Works perfectly with other Zoho tools
• AI matching: Automated candidate ranking
• Portal access: Candidate and client portals
• Affordable per-user pricing: Good for small teams

#Pricing

• Free: Up to 1 active job
• Standard: $25/user/month
• Professional: $50/user/month
• Enterprise: $75/user/month

#Best For

Remote teams already invested in the Zoho ecosystem.

Related: Zoho Recruit Alternatives

#10. Pinpoint — Best for Employer Branding

Pinpoint focuses on candidate experience and employer branding, helping remote companies stand out in competitive talent markets.

#Why It's Great for Remote Hiring

• Beautiful careers sites: Best-in-class design tools
• Candidate experience: Optimized application flows
• Diversity features: Blind screening options
• Analytics: Track employer brand metrics

#Pricing

• Starting at $600/month

#Best For

Remote companies competing for top talent who need strong employer branding.

#How to Choose Remote Hiring Software

#Consider Your Team Size

#Consider Your Hiring Volume

• 1-5 hires/month: Basic ATS with good scheduling (JuggleHire, JazzHR)
• 5-20 hires/month: Automation features become important (Workable, BreezyHR)
• 20+ hires/month: Advanced analytics and workflows (Greenhouse, Lever)

#Consider Your Location

• US-based: Any option works well
• European operations: Prioritize GDPR compliance (Recruitee, Pinpoint)
• Global hiring: Look for multi-timezone and multi-language support

#Remote Hiring Best Practices

Having the right software is only part of the equation. Here are best practices for remote hiring success:

#1. Standardize Your Interview Process

Without in-person cues, structured interviews become critical. Use:

• Consistent questions for all candidates
• Standardized scorecards
• Clear evaluation criteria

#2. Embrace Async Communication

Not everything needs a live meeting. Use:

• Async video interviews for initial screening
• Written exercises to evaluate communication skills
• Slack/email for follow-up questions

#3. Over-Communicate About Culture

Remote candidates can't feel your office culture. Show it through:

• Video content on your careers page
• Virtual team introductions during interviews
• Clear documentation of how your team works

#4. Invest in Remote Onboarding

The first 90 days matter more when someone never meets you in person:

• Structured onboarding schedule
• Assigned buddy/mentor
• Regular check-ins

Related Reading:

• Remote Hiring Tips: How to Attract and Retain Remote Employees
• 11 Remote Hiring Challenges and How to Solve Them

#Frequently Asked Questions

#What is the best free remote hiring software?

For free options, Zoho Recruit offers a free tier with 1 active job. BreezyHR has a free Bootstrap plan with limited features. For most small remote teams, JuggleHire's $19/month plan offers better value than cobbling together free tools.

#Can I use regular ATS for remote hiring?

Yes, but you'll miss remote-specific features like timezone-aware scheduling, async video interviews, and mobile-first design. Purpose-built remote hiring software saves significant time for distributed teams.

#How much does remote hiring software cost?

Prices range from free (limited features) to $500+/month for enterprise solutions:

• Budget options: $19-75/month (JuggleHire, JazzHR)
• Mid-range: $150-300/month (Workable, BreezyHR)
• Enterprise: $500+/month (Greenhouse, Lever)

#What features are essential for remote hiring?

Must-have features for remote teams:

1. Timezone-aware scheduling
2. Video interview capability (live or async)
3. Mobile-friendly interface
4. Async collaboration tools
5. Email automation

#Conclusion

Remote hiring requires different tools than traditional office-based recruitment. The best remote hiring software combines applicant tracking with timezone coordination, video interviews, and async collaboration features.

For small remote teams, JuggleHire offers the best balance of features and affordability at $19/month. For enterprise distributed companies, Greenhouse or Lever provide the advanced analytics and compliance features needed at scale.

Ready to streamline your remote hiring? Try JuggleHire free for 14 days and see how easy distributed team hiring can be.

#More Hiring Resources

• Best Recruitment Software for Small Businesses
• Cloud-Based Recruitment Software: Complete Guide
• 8 Hiring Strategies for Small Businesses
• How to Reduce Cost Per Hire
• Best Applicant Tracking Systems for Small Businesses