The recruitment CRM for permanent-placement agencies — your whole pipeline, AI-ranked by fit, with scheduling and signed offers built in. One flat price for your team, not per recruiter.
You bring the candidates — we’re not a job board or a sourcing tool.
AI ranked all 47 candidates in seconds
Sorted by fit. Verdicts ready before you open the file.
Sarah Chen
Sr. Backend Eng · 8 yrs · Remote
Marcus Adebayo
Backend Engineer · 5 yrs · Hybrid
Priya Sharma
Platform Eng · 6 yrs · Onsite
Jordan Kim
Backend Dev · 3 yrs · Remote
Ricardo Torres
Junior Dev · 2 yrs · Onsite
We’d rather you know in 60 seconds than waste a 14-day trial. Here’s exactly who this works for — and who it doesn’t.
Already have the candidates? Most agencies are placing faster within their first week.
This is me — start free for 14 daysBuilt for permanent-placement agencies running multiple client roles at once
33,000+
Candidates received and managed across every database
39,000+
Applications submitted on JuggleHire
418
Client roles published by recruiters
Chapter 03
Without a recruitment CRMWe asked 200+ agency owners and recruiters what hurts most. The same three failures showed up — across tech, finance, accounting, and other permanent-placement desks.
to skim by hand. 4 fit this client role.
You skim by gut. Wednesday rolls around. You still owe your client a shortlist.
“We work in a niche industry, so finding qualified candidates with the exact expertise is hard to do.”
Sheets, Gmail, Calendar, Drive, sticky notes.
By Tuesday you can't remember who you replied to. By Thursday two are gone from your pool.
“Currently using a customized Airtable, so really anything on the admin/reporting side of recruitment is a struggle.”
how long top candidates wait. You took 12.
The good ones don't wait. Every slow day, another agency submits them first.
“Acquiring interviews late. Delay hiring process.”
Why I built this
“I’m a solo founder building JuggleHire from a small town in Bangladesh — bootstrapped, customer-funded, no investors. For four years I hired contractors and teammates for my own agency. Every cycle, the same wall: the tools that actually help cost more than the people I was hiring. So in 2023 I started building one priced for the agencies and recruiters those tools price out.”
One bad month of admin chaos costs you 3 placeable candidates, 14 hours of unbillable admin, and a client role you never filled.
Chapter 04
How it worksFrom the moment a client role opens to the moment your candidate e-signs the offer — every step lives inside JuggleHire. No tab-switching, no point tools, no manual handoffs.
AI drafts the job description for a new client role from a 3-line brief.
AI JD generationImport your talent pool by CSV, Google Sheets, or bulk PDF resumes — AI extracts every detail. Plus a branded career page indexed by Bing, Yandex, Seznam.
Imports Hub + career pageAI ranks every candidate for the role — Strong Yes / Yes / Maybe / No, with fit signals and deal breakers.
Verdict + fit signalsSkills tests + async video. Whisper transcribes; AI grades text.
Replaces TestGorilla + Spark HireCandidates self-book. Auto Google Meet or Zoom link.
Replaces CalendlyStructured interview scorecards. Technical · Communication · Fit.
Strong Yes → Strong NoOne-click offer letter. Auto-fills role + salary from the client role.
Templated, on-brandE-signature in one click. Auto-moves to “Placed.”
Replaces DocuSignEvery candidate stays in your talent pool — placed or not. The next client role reuses the same database, the same automation rules, the same scorecards. JuggleHire compounds with every placement.
Seconds
AI ranks every candidate for the role — not minutes, not hours
1 price
Every other agency tool charges per recruiter. JuggleHire is flat for your whole team.
5 → 1
Tools replaced — ATS, video, assessment, scheduler, e-sign
100%
Of paying customers chose self-setup. No sales call needed.
Chapter 05
Forms & screeningBuild a custom intake form for each client role in a guided 3-step setup. Toggle the fields you want, add screening questions, then set must-have rules that auto-reject candidates who don't clear the bar.
Customize Apply Form
Default Fields
Name and Email are always collected
Phone Number
Contact number
CV / Resume
PDF, DOC, or DOCX upload
Cover Letter
Introduction letter
Custom Questions
Additional questions for applicants
Years building React apps
Number
Link to your portfolio
URL
Which timezone do you work in?
Dropdown
Flip Phone, CV, and Cover Letter on or off. Add questions in 8 field types to qualify candidates fast — or let AI suggest them from the role. Drag to reorder. No code, no Google Form workarounds.
Pick screening questions from a pre-built library. Flag the must-haves, set minimum values. Turn on auto-reject and candidates who don't clear the bar never hit your pipeline — the ones who do get a booking link on submit.
Filter Spam Applicants
Active screening questions
Years of React experience
Are you authorized to work remotely?
Auto-reject unqualified applicants
Catches applicants who miss a must-have
Interview Booking
cal.com/acme/screening
LiveChapter 06
Built around AIAI ranks every candidate with a verdict, fit signals, and deal breakers — so you start with #1, not #47.
Every résumé is scored against the role you posted, with fit signals and deal breakers surfaced — so the strongest candidates rise to the top of your shortlist.
Sarah Chen
Senior Designer · 8 yrs
Fit signals
3 lines in. 500 words out. Ready to publish.
Drafted from the job. Ready to copy.
Async video answers transcribed by Whisper. Read alongside the video, search by keyword, jump to the moment that matters.
"I'd start by mapping the user journey, then identify the friction points before sketching anything."
"My approach is research-first — I never trust my design system work without talking to 5 users."
Chapter 07
Pipeline & inboxJuggle all your open roles without losing a candidate. Drag candidates through stages, let AI rank every applicant, and act on 50+ at once with the floating bulk bar.
Sarah Chen
Good Fit92%sarah.chen.designer@gmail.com
Marcus Anderson
Good Fitmarcus.a.design@protonmail.com
Priya Sharma
Maybe64%priya.sharma.ux@outlook.com
Jordan Kim
Good Fit88%jordan.kim.designer@gmail.com
Ricardo Torres
Maybericardo.t.design@gmail.com
Emily Martinez
Not a Fit42%emily.martinez.ux@yahoo.com
Anya Müller
Good Fit96%anya.muller.design@gmail.com
Diego Vega
Good Fit81%diego.vega.product@gmail.com
Leila Khan
Good Fit94%leila.khan.designer@gmail.com
Nina Brooks
Good Fitnina.brooks.product@gmail.com
Six bulk operations every paid plan ships with — what Workable charges enterprise-tier for. Move, Email, Assess, Reject, Tag, Booking-link.
Included in every planPer-candidate timeline + org-wide audit page with CSV export. GDPR-grade trail. Know who moved Sarah, when, and why — six months later.
CSV export · GDPR-readyOne-click AI digest of every résumé — strengths, gaps, and a fit verdict. Stop reading 200 PDFs to find the 10 that matter.
AI-generated · per applicantChapter 08
Talent poolYour database is your biggest asset — most tools treat it like a filing cabinet. Every candidate joins a private, searchable directory with full application history, tagged and grouped to surface for the next client role. It compounds with every role you post.
348 candidates in your talent database
Sarah Chen
sarah.chen@gmail.com
Marcus Rivera
marcus.r@protonmail.com
Priya Kapoor
priya.kapoor@outlook.com
Jordan Taylor
jordan.t@gmail.com
Aisha Nkemelu
aisha.n@gmail.com
Diego Vega
diego.vega@gmail.com
Filter by tag, role, or keyword across every past candidate.
Build named groups — "Designers to revisit", "Senior backend".
Bookmark the strong runner-ups the moment a role closes.
Every role they applied to and where they landed, in one profile.
Chapter 08
Assessments & videoOptional extra screening for when a client wants hard evidence — skills tests, async video, AI grading, anti-cheat, included in every paid plan. No separate TestGorilla or Spark Hire bill.
Today, 3 separate tools
$681/mo
TestGorilla $83 · Spark Hire Video $299 · Spark Hire Behavioral $299
With JuggleHire
$79/mo
All assessments + async video + AI grading + anti-cheat. One bill.
Save $602/mo — one flat price for your teamSenior Product Designer
5/5 questionsDescribe your design process in 100 words.
AI verdict
Strong process clarity. Specific, not generic.
AI generates questions from the JD. AI grades the answers. You review and add notes.
Send 3–5 questions. Candidates record on their time. Whisper transcribes every answer.
Question 2 of 4
Tell us about a time you pushed back on a PM.
0:32The PM wanted us to ship that week. I made the data case for shipping a smaller version first.
1:08The smaller release converted at 3.4× the original spec.
Chapter 09
Imports HubExport from your old tool as a CSV or Google Sheet, or drop a stack of resumes. JuggleHire's AI extracts every field — you review and import.
Pick a method · review extracted fields · resolve duplicates · confirm
CSV import
Map columns → review
Google Sheets
Paste URL → import
Bulk PDF · AI extraction
Drop résumés → review
AI extracting fields…
32 of 50 résumés processed · skills, experience, contact, education
sarah@chen.design
+1 415 555 0142
m.adebayo@gmail.com
+44 20 7946 0123
priya@sharma.io
existing match
jkim@designs.co
+1 312 555 0188
32 ready · 1 duplicate to resolve · 17 still extracting
Import 32 candidates8 fields per PDF
Skills, experience, education, contact — all extracted in one pass.
Duplicates flagged
Email + phone matched against existing candidates before import.
Review before import
Edit any extracted field. Nothing hits your pipeline without your OK.
Chapter 10
SchedulingStop chasing candidates and clients to find a time. Set your availability once, candidates self-book, and a Google Meet or Zoom link gets created on confirm.
Zakir Hossen
Acme · Hiring
Your timezone
America/New_York (ET)Auto
May 2026
Thursday, May 14 · ET
Google Meet auto-link
Generated on confirm
Zoom OAuth
Per-recruiter preferred
.ics attachment
Apple, Outlook, Google
24h + 1h reminders
Auto, no follow-up
Chapter 11
AutomationsPick a trigger, pick an action. Auto-progress candidates, auto-email, auto-nudge your team — the rule fires every time, for every candidate, every client role.
Fires · last 7 days
82
Failures · last 7 days
0
Time saved
41m
Estimated at 30 seconds per fire.
Welcome new applicants
OnApplication received on all jobs
Send "Welcome & what's next" email
Auto-advance high scorers
OnAssessment completed with score ≥ 80
Move candidate to Interview stage
Nudge idle candidates
OnCandidate stuck 7 days in Screening
Notify hiring manager
One trigger, one action per rule. Chain rules together by pointing them at the same stage.
Triggers
Actions
~30sec
Saved every time a rule fires — automatically, for every candidate, zero clicks from you.
Chapter 12
Offer letters & e-signSend the offer, get it e-signed, and see exactly when your candidate views and accepts — no more guessing where the offer stands.
Acme
Offer of employment
We're delighted to offer you the position outlined below.
Position
Senior Product Designerauto
Department
Product Designauto
Start date
June 2, 2026
Annual salary
$145,000 USD
Your role will be to lead end-to-end design across our B2B platform. You'll report to Zakir Hossen and partner closely with engineering and product.
Acme
Zakir Hossen
Founder · May 9, 2026
Candidate
Sarah Chen
Accepted · 2 min ago
Sent to Sarah Chen
May 9 · 9:14 AM
Viewed
2 hours after sending
Signed & accepted
Auto-moved to Hired
Onboarding starts
June 2, 2026
Auto-fill from job
Position, department, salary
Legally-binding e-sign
Replaces DocuSign
Auto-moves to Hired
No manual stage change
Chapter 13
DistributionMost placements come from your own outreach. But when a client role does need applicants, JuggleHire writes the post and hands you one-click sharing to every channel candidates scroll.
Job Published Successfully
You bring the candidates — share your job to start hiring
Share on
3 / 8 doneLinkedIn Personal
Best for professional reach
LinkedIn Company
Post from your company page
X / Twitter
Use relevant hashtags
Facebook Groups
Industry & local groups
Slack Communities
Tech & industry channels
Email Network
Forward to your connections
Copy Job Link
Share it anywhere
Copy Share Text
Ready-to-post message
No blank-page paralysis. JuggleHire drafts a ready-to-post announcement — title, salary, apply link, hashtags — so you copy, paste, and the client role is out there.
Ready-to-post text
CopyWe're hiring a Senior Product Designer! 🎨 Remote · Full-time · $90k–$120k Know someone who'd be great? Share this 👇 Apply: acme.jugglehire.com/jobs/sr-pd #hiring #jobs #design
Branded jobs page
youragency.jugglehire.com — every role auto-listed
Embed widget
Drop your open roles on your agency site
Search-engine indexed
Auto-submitted to Bing, Yandex & Seznam via IndexNow
Chapter 14
Career pagesDrop your logo, write a paragraph, ship a branded jobs page on your own subdomain — or embed your open roles on your agency's own site. No designer. No deploy. Mobile, multi-language and dark mode included.
Acme Robotics
Build robots that make humans braver.
We're a 14-person team in Berlin. Remote-first, no meetings before 10am.
Open roles · 3
Senior Robotics Engineer
Berlin · Hybrid
Embedded Firmware Lead
Remote · Europe
Product Designer
Berlin · On-site
One URL candidates remember. Your brand, your colors, your photos. Every client role you post auto-publishes here — or embed the same roles on your agency's own site.
EN · FR · ES · ZH
Visitor-side language switcher
Dark mode
Adapts to OS preference
Gallery + lightbox
Work-culture photos
Auto-hide closed jobs
Only open roles surface
Chapter 15
IntegrationsConnect once. Sync forever. OAuth-secured, GDPR-compliant.
Google Calendar
Bidirectional sync
Connected
Google Meet
Auto-link on booking
Connected
Gmail / Workspace
Send via 1,800 emails/day
OAuth
Zoom
Auto-link on booking
OAuth
Social login & profiles
OAuth
Google Forms
Import via Imports Hub
ConnectedPer-recruiter preferred conferencing. Zoom or Google Meet — whichever you set.
See all integrationsChapter 16
Analytics & reportsConversion rate at the top. Per-role leaderboard underneath. Career-page-vs-embed split. Cut it by 7, 30, or 60 days. Open the screen, answer the question — no spreadsheet.
Conversion rate, traffic, per-role performance, source breakdown. Switch between Yesterday, 7d, 30d, 60d. Every number is clickable.
Analytics
Conversion rate
154 applications from 2,716 job views
3,082
Career page visits
2,716
Job views
154
Applications
Job performance
View all →Senior Product Designer
1,284· 89Backend Engineer
962· 47Customer Success Lead
470· 18Career page
1,934 views · 102 apps
5.3%
Job embeds
782 views · 52 apps
6.6%
Conversion at a glance
Single hero number, with trend
Time-series
1, 7, 30, 60-day cuts
Per-role leaderboard
Which client roles convert, ranked
Source attribution
Career page vs embed widget
Chapter 17
Built for your deskPermanent-placement agencies run dozens of client roles at once. The AI reads each role fresh and ranks your candidates — no templates per vertical.
Tech recruiting agencies
Engineering and product roles move fast. Rank and shortlist candidates before a client fills it elsewhere.
See how it fits tech placementsFinance & accounting recruiters
Controllers, analysts, and CPAs are scarce. Keep a warm database and surface the right fit on demand.
See how it fits finance placementsBoutique placement agencies
A 2–8 person agency runs dozens of client roles at once. One workspace for every search, no spreadsheets.
See how it fits your agencyCreative & marketing recruiters
Designers, marketers, and writers turn over fast. Reuse your shortlist instead of starting from zero.
See how it fits creative placementsIndustrial & trades placement
Hard-to-fill skilled roles with tight client deadlines. Move from brief to shortlist in days, not weeks.
See how it fits trades placementsHealthcare staffing
Clinical and care roles never stop. A searchable candidate database keeps every placement moving.
See how it fits healthcare placementsPlace into a niche we didn't list? JuggleHire still fits.
The AI reads each client role and figures out what matters — works for any placement on day one.
Chapter 18
From real customersPulled from buyer interviews and onboarding free-text responses. No PR-speak.
JuggleHire replaced our Google Sheets + Calendly + DocuSign stack the same week we signed up. Three tools gone. One tool that actually talks to itself.
Rebecca Cole
Operations Lead · Rise Up Coffee Roasters
We hire 30 caregivers a quarter. The AI rank tells me who's worth interviewing before I open a single résumé.
Daniel Kim
Director · Optimun Healthcare
Replaced a $400/mo Calendly + DocuSign + Workable stack with one $79 tool. The math is hard to argue with.
Monica Taylor
Partner · Taylor & Taylor Law
Two locations, fifty drivers, no HR. JuggleHire is the first tool that didn't need a sales call.
James Park
Founder · LP Logistics
Whisper transcripts of video answers cut my interview review time in half. I read first, watch second.
Hannah Diaz
Principal · HD² Architects
Chapter 19
CompareEvery other agency tool bills per seat. JuggleHire is $149 flat for your whole team. Verified against live vendor pricing, May 2026.
| Most popular JuggleHire $149/mo Flat · whole team | Bullhorn $99–315/mo Per recruiter / mo | Recruiterflow $119/mo Per recruiter / mo | Crelate $99–144/mo Per recruiter / mo | |
|---|---|---|---|---|
| Flat price for the whole team | Included | |||
| Candidate database / talent pool | Included | Included | Included | Included |
| AI verdict ranking | Included | Add-on | Included | Included |
| AI candidate summaries | Included | Add-on | Included | Included |
| Skills assessments | Included | |||
| Async video interviews | Included | |||
| Native scheduling (Meet/Zoom) | Included | Included | Included | Included |
| Offer letters + e-sign | Included | Add-on | Included | Included |
| Automation engine | Included | Included | Included | Included |
| Bulk operations (50+) | Included | Included | Included | Included |
A 3-recruiter agency pays ~$300–480/mo on Bullhorn before add-ons · $357/mo on Recruiterflow. JuggleHire is $149 flat.
Chapter 20
PricingEvery other agency tool charges per recruiter. JuggleHire is one flat price for your whole team. Simple monthly pricing · 14-day free trial.
Light
For solo recruiters and small desks getting their database in order.
Billed monthly · cancel anytime
Start free for 14 daysPro
One flat price covers your whole agency — not per recruiter.
Billed monthly · cancel anytime
Start free for 14 days14-day free trial · Credit card required · Cancel anytime · GDPR compliant
Chapter 21
Trust & securitySub-processors disclosed. DPA on demand. Cookie consent on every surface. AI ranking opt-out per candidate.
Data subject rights
Articles 15–22
Cross-tenant isolation
CI-tested
Cookie consent
ePrivacy compliant
Per-team retention
Daily auto-purge
SCCs Module 2
EU data transfers
Art. 22 AI opt-out
Per-candidate
Chapter 22
FAQReal questions from real onboardings. Click to expand.
We shape the homepage and onboarding for permanent-placement agencies. You run client roles, not internal reqs — each role is a search you fill for a client, and your candidate database is yours to reuse across every search.
Still have questions?
Talk to a real human (it's me, Zakir)Open a role. AI ranks every candidate. Schedule, assess, and sign offers — one flat price for your whole team.
33,000+
Candidates received and managed
Flat
One price for your whole team
5 → 1
Tools replaced, one bill