Free Offer Letter Generator and Templates

Best for: Seeing the standard order of an offer letter. Replace the brackets and delete the labels in capitals before you send it.

[COMPANY LETTERHEAD: logo, company name, address]

[Date]

[Candidate full name]
[Candidate address or email]

Dear [Candidate first name],

[1. THE OFFER]
We are pleased to offer you the position of [job title] at [company name].

[2. ROLE AND START DATE]
You will report to [manager name, title]. Your first day will be [start date].
You will work [on-site at (address) / remotely from (city, country) /
hybrid, (number) days a week in the office].

[3. EMPLOYMENT TYPE]
This is a [full-time / part-time] position of about [number] hours a week.
It is [exempt / non-exempt] from overtime.

[4. PAY]
Your [annual salary / hourly rate] will be $[amount], paid [weekly / every two
weeks / twice a month / monthly]. [Add any bonus, commission or equity, and the
rules for earning it.]

[5. BENEFITS]
You will be eligible for [health insurance, (number) days of paid time off, a
retirement plan with (number)% match] starting [on your first day / after
(number) days].

[6. CONDITIONS]
This offer depends on [a background check / proof of your right to work in
(country) / reference checks].

[7. EMPLOYMENT TERMS]
[In most US states: Your employment is at-will. This means you or (company name) may
end it at any time, with or without cause or notice.]
[Outside the US: State the notice period and any probation period.]

[8. DEADLINE TO ACCEPT]
Please sign and return this letter by [date]. After that date, this offer expires.

[9. CONTACT]
If you have any questions, please contact [name] at [email or phone].

We look forward to working with you.

Sincerely,

_______________________
[Your name]
[Title]
[Company name]

ACCEPTED:

_______________________
[Candidate name]
Date: _______________

Best for: Small teams that want a basic offer letter on one page. It still covers the role, start date, pay, conditions and a deadline.

[Date]

Dear [Candidate name],

We are happy to offer you the job of [job title] at [company name]. Your first day
will be [start date] and you will report to [manager name]. Your pay will be
$[amount] per [year / hour], paid [every two weeks / monthly]. You will be eligible
for [main benefits]. This offer depends on [a background check / proof of your
right to work]. [In most US states: Your employment is at-will.]

To accept, please sign below and return this letter by [date]. If you have any
questions, call or email me at [phone / email].

We look forward to working with you.

Sincerely,

[Your name], [Title]
[Company name]

Accepted: _______________________   Date: _______________
[Candidate name]

Best for: Corporate environments, mid-to-large companies, and senior roles.

[Company Letterhead]

[Date]

[Candidate Full Name]
[Candidate Address]

Dear [Candidate Name],

We are pleased to offer you the position of [Job Title] at [Company Name]. We were
impressed by your experience and skills throughout the interview process, and we
believe you will be a valuable addition to our team.

Below are the details of your offer:

Position:        [Job Title]
Department:      [Department Name]
Reporting To:    [Manager Name], [Manager Title]
Employment Type: [Full-time/Part-time], [Exempt/Non-exempt]
Start Date:      [Proposed Start Date]
Work Location:   [Office Address / Remote / Hybrid]

Compensation:
- Base Salary: $[Amount] per year, paid [bi-weekly/monthly]
- Signing Bonus: $[Amount], payable within [timeframe]
- Performance Bonus: Up to [X]% of base salary, based on [criteria]

Benefits:
- Health, dental, and vision insurance (eligible after [X] days)
- [X] days of paid time off per year
- [401(k)/retirement plan] with [X]% company match
- [Additional benefits]

This offer is contingent upon:
- Successful completion of a background check
- Verification of your eligibility to work in [country]
- [Any additional contingencies]

This letter is not intended to create a contract of employment for a definite period
of time. Your employment with [Company Name] is at-will, meaning either you or the
company may terminate the employment relationship at any time, with or without cause
or notice.

Please indicate your acceptance by signing below and returning this letter by
[Response Deadline]. If you have any questions, please contact [HR Contact Name] at
[email/phone].

We are excited to welcome you to the [Company Name] team!

Sincerely,

_______________________
[Hiring Manager Name]
[Title]
[Company Name]

ACCEPTED AND AGREED:

_______________________
[Candidate Name]
Date: _______________

Best for: Startups, small businesses, and informal company cultures.

Hi [First Name],

Great news — we'd like to officially offer you the [Job Title] role at [Company Name]!
The whole team is excited to bring you on board.

Here's what we're proposing:

Role:       [Job Title]
Team:       [Team/Department]
Manager:    [Manager Name]
Start Date: [Date]
Location:   [Remote / Office / Hybrid]

Compensation:
- Salary: $[Amount]/year
- Equity: [X] stock options, vesting over [X] years with a 1-year cliff
- Bonus: [Details, if applicable]

Perks & Benefits:
- [Health insurance details]
- [X] days PTO + [X] company holidays
- $[Amount] annual learning & development budget
- [Other perks: equipment stipend, wellness benefit, etc.]

A few logistics:
- This offer is contingent on a clean background check and proof of work authorization
- Employment is at-will for both sides
- We'll send over the full employment agreement separately for your review

We'd love to hear back by [Date]. If you need more time or want to chat through
anything, just let me know — happy to hop on a call.

We're pumped to have you join us, [First Name]!

Cheers,

[Your Name]
[Title]
[Company Name]

Best for: Hourly and part-time staff, where the schedule and benefit eligibility differ.

[Company Letterhead]

[Date]

Dear [Candidate Name],

We are pleased to offer you the part-time position of [Job Title] at [Company Name].

Position details:
- Title: [Job Title]
- Reports to: [Manager Name, Title]
- Schedule: [X] hours per week, [days/shift pattern]
- Start date: [Date]
- Location: [Office address / Remote / Hybrid]

Compensation:
- Hourly rate: $[Amount] per hour
- Paid [weekly / biweekly / monthly] by [direct deposit / cheque]
- Overtime is paid at [rate] for hours worked beyond [X] per week, where required by law

Benefits:
- [List any benefits available to part-time staff, or state clearly that
  part-time employees are not eligible for [benefit names]]
- [PTO accrual, if any — state the accrual rate]

Please note that your schedule may vary with business needs, and any change will be
agreed with your manager in advance.

This offer is contingent on [background check / proof of work authorization / reference
checks]. Employment with [Company Name] is at-will, meaning either you or the company
may end the employment relationship at any time, with or without cause or notice.

Please sign and return this letter by [Date] to confirm your acceptance.

Sincerely,

_______________________
[Hiring Manager Name]
[Title]
[Company Name]

ACCEPTED AND AGREED:

_______________________
[Candidate Name]
Date: _______________

Best for: Paid or unpaid interns, with duration, mentor, and credit arrangements.

[Company Letterhead]

[Date]

Dear [Candidate Name],

Congratulations — we would like to offer you the [Paid / Unpaid] [Season] Internship
position of [Internship Title] at [Company Name].

Internship details:
- Title: [Internship Title]
- Team: [Department]
- Mentor / supervisor: [Name, Title]
- Duration: [Start Date] to [End Date]
- Schedule: [X] hours per week
- Location: [Office address / Remote / Hybrid]

Compensation:
- [Stipend of $[Amount] per [month / week] OR hourly rate of $[Amount] per hour]
- [Academic credit arrangement, if applicable]
- [Equipment, travel, or housing stipend, if applicable]

What you will work on:
- [Project or area 1]
- [Project or area 2]
- [Project or area 3]

You will receive [mid-point and end-of-internship] feedback reviews. This internship
does not guarantee an offer of full-time employment, though many of our interns do go
on to join the team.

This offer is contingent on [proof of enrollment / work authorization / background
check]. Either party may end the internship at any time.

Please confirm your acceptance by [Date].

Warm regards,

_______________________
[Hiring Manager Name]
[Title]
[Company Name]

ACCEPTED AND AGREED:

_______________________
[Candidate Name]
Date: _______________

Best for: Independent contractors and freelancers — keeps the classification clear.

[Company Letterhead]

[Date]

Dear [Contractor Name],

[Company Name] is pleased to engage you as an independent contractor for the role of
[Contract Role].

Engagement details:
- Scope of work: [Describe the deliverables and services]
- Term: [Start Date] through [End Date], or until the deliverables are accepted
- Point of contact: [Name, Title]
- Location: [Remote / On-site as needed]

Payment terms:
- Rate: $[Amount] per [hour / day / project milestone]
- Estimated total: $[Amount], not to exceed $[Cap] without written approval
- Invoicing: submit invoices [monthly / on milestone completion] to [email]
- Payment terms: net [15 / 30] days from invoice receipt

Important terms of this engagement:
- You are an independent contractor, not an employee. You are responsible for your own
  taxes, insurance, and any applicable business registrations.
- You will not receive employee benefits, PTO, or payroll tax withholding.
- You control how and when the work is performed, subject to the agreed deadlines.
- [IP assignment clause — confirm who owns the work product]
- [Confidentiality / NDA reference]

Either party may terminate this engagement with [X] days' written notice. Work completed
before termination will be invoiced and paid.

Please sign below to confirm, and return by [Date]. A [W-9 / contractor agreement] will
follow separately.

Sincerely,

_______________________
[Name]
[Title]
[Company Name]

ACCEPTED AND AGREED:

_______________________
[Contractor Name]
Date: _______________

Best for: Fully remote hires, covering work location, equipment, and time zones.

[Company Letterhead]

[Date]

Dear [Candidate Name],

We are delighted to offer you the position of [Job Title] at [Company Name], working
fully remotely from [Approved Country / State].

Position details:
- Title: [Job Title]
- Reports to: [Manager Name, Title]
- Start date: [Date]
- Employment type: Full-time, remote
- Core hours: [e.g. 10:00-15:00 [Time Zone]] — the rest of your day is flexible

Compensation:
- Annual salary: $[Amount], paid [biweekly / monthly]
- [Location-adjusted / location-independent] pay band: [Band name and range]
- [Bonus / equity details]

Remote work terms:
- Your registered work location is [City, State/Country]. Let us know before relocating,
  as it can affect payroll, tax, and benefits eligibility.
- Equipment: we provide [laptop, monitor, headset] and a $[Amount] home-office stipend.
- Internet / phone reimbursement: $[Amount] per month.
- Co-working allowance: $[Amount] per month, if you prefer not to work from home.
- Travel: we meet in person [X] times a year; travel and accommodation are covered.

Benefits:
- [Health, dental, vision — note how these differ by country if relevant]
- [X] days PTO plus [X] public holidays observed in your location
- [Retirement / pension arrangement]

This offer is contingent on proof of the right to work in [Country] and a clean
background check. Employment is at-will where local law allows.

Please confirm your acceptance by [Date].

Sincerely,

_______________________
[Hiring Manager Name]
[Title]
[Company Name]

ACCEPTED AND AGREED:

_______________________
[Candidate Name]
Date: _______________

Best for: Quota-carrying roles, with OTE, accelerators, ramp, and clawback spelled out.

[Company Letterhead]

[Date]

Dear [Candidate Name],

We are pleased to offer you the position of [Sales Role] at [Company Name].

Position details:
- Title: [Sales Role]
- Reports to: [Sales Manager Name, Title]
- Territory / segment: [Region, vertical, or account list]
- Start date: [Date]

On-target earnings (OTE): $[Total]
- Base salary: $[Amount] per year, paid [biweekly / monthly]
- Variable commission: $[Amount] per year at 100% of quota

Commission plan:
- Annual quota: $[Amount] in [new ARR / closed-won revenue]
- Commission rate: [X]% of [revenue type] up to quota
- Accelerator: [X]% on every dollar above [100%] of quota
- Payout schedule: [monthly / quarterly], in the [following] pay cycle after the deal
  [closes / is invoiced / is collected]
- Ramp: quota is set at [X]% in month 1, [X]% in month 2, and full quota from month [X]
- Clawback: commission on a deal that cancels or refunds within [X] days is recovered
  from a future payout

Your full commission plan is attached and is reviewed [annually]. Commission is earned
only on deals recognised under that plan.

Benefits:
- [Health, dental, vision]
- [X] days PTO plus [X] company holidays
- [Expense policy, travel, car allowance if applicable]

This offer is contingent on [background check / references / work authorization].
Employment is at-will.

Please confirm your acceptance by [Date].

Sincerely,

_______________________
[Hiring Manager Name]
[Title]
[Company Name]

ACCEPTED AND AGREED:

_______________________
[Candidate Name]
Date: _______________

Best for: The email you send with the offer letter attached, after you have made the offer on a call.

Subject: Your offer letter for [job title] at [company name]

Hi [First name],

Thank you again for your time on [day of the call]. As we discussed, we are happy
to offer you the [job title] role at [company name].

Your offer letter is attached. Here is a short summary:
- Start date: [date]
- Pay: $[amount] per [year / hour]
- [Bonus, equity or main benefit]
- Reports to: [manager name]

Please read the letter, sign it and send it back by [date]. If anything is unclear,
or you want to talk about any part of the offer, reply to this email or call me
at [phone].

We are excited about working with you.

Best regards,
[Your name]
[Title], [Company name]

Best for: Pasting into any template above when the offer depends on checks that happen after the candidate accepts.

This offer is conditional. It depends on:
- a background check with results that are satisfactory to [company name],
- proof that you have the right to work in [country], provided by [date / your
  first day],
- [satisfactory references from (number) former managers],
- [a medical exam or drug test, if we require it of everyone hired into this job].

We will start these checks after you accept this offer. If a condition is not met,
[company name] may withdraw this offer. If that happens, we will tell you in
writing.